As a real estate back office solutions provider who has been working with brokers for over twenty years, we see the same pattern every Fall. Brokers who have enjoyed a long run of success (let's call them "the planners") come to life and take action by evaluating their organization to see where they need to improve. The flipside is the struggling brokerages who are just barely scraping by (we'll call them the "the procrastinators") who don't make any changes or put in the work to evaluate where improvement is needed. These brokerages usually call after the first of the year with fires to put out and with no time to or plan to put them out.
Successful residential real estate brokers understand how a mix of experienced top producers, up-and-coming agents, and new agents just starting their careers is ideal for maintaining a profitable business. It may seem counterintuitive to prefer a mix of experience levels instead of a roster full of top-producing agents. However, we will show how a healthy mix of agent types combined with the right blend of commission plans is essential for brokers when building out their agent roster.
Back Office software is more than just a tool to help calculate agent commissions and process transactions for your brokerage. It should also help Brokers make decisions based on real-time financial information. Timely and accurate data entry practices are vital components to maintaining a healthy business. A broker can only use and trust reports if they know the data entered is accurate and timely. To that end, the Cash Flow Projection report is one of the most critical reports a residential real estate broker has to help make sound financial decisions. With one report, a broker can identify the sales coming up for closing, sales with an estimated closing date that has passed, and the agents they need to contact to see if they can help a sale close.
The Cash Flow Projection report in Profit Power is the cumulation of years of feedback received from successful brokers. Savvy brokers realize that they can make intelligent business decisions with strong data entry practices and sophisticated software tools. Using the estimated closed date to determine what is closing in the next week, two weeks, three weeks, etc., allows a Broker to understand the flow of money they will be receiving over a period of time. Seeing open sales with an estimated closing date that has passed enables a broker to take action and step in when necessary to help a sale along. Using color coding quickly alerts a broker to the most critical pending sales that could use their attention. All of this vital information on one dynamic report is a must-have for any broker looking to maintain a profitable business. With the Cash Flow Projection report, a broker can have confidence in making investments into their business if the pending projections look healthy. If things are not looking good, it allows a broker to focus their energy to help drive future business.
Let's break down the Profit Power Cash Flow Projection report in some more detail.
"We have always been very particular with how we produce reports. Once we learned Profit Power, and that we could have reports structured with the details we wanted, there was no looking back.”
- Missi Moody – Accounting Manager
Carolina One Real Estate, based in Charleston, South Carolina, has been in business for over 50 years. With 17 offices and 1000 agents, they are the real estate market leader in the Charleston area. Carolina One went live with Profit Power in January of 2013. Prior to that they were using an antiquated software that lacked flexibility and reporting options.
The job of recruiting and retaining top agents is always a top priority for Real Estate Brokerages. Providing technology tools to help agents in their business is one major way Brokers look to accomplish this. Every year there's new technology offered to Brokers and Agents that promise to help build their businesses up. Yet, technology that allows your agents to monitor their written and closed business, as well as their commission breakdowns is a tool seriously lacking in the real estate industry. The simple reason is that most back office software solutions don't provide this data to agents in an easily accessible format. It is often provided in the way of reporting that is not real time, nor interactive. It is usually left up to managers or administrative staff to run ad hoc reports that need to be sent to agents when they request it.
We have set out to solve this problem with Profit Power Agent Edge.
It's a New Year and it is customary for individuals and companies to set goals and go about achieving them. Up until recently, it was what I did personally. Set a goal, then work really hard to achieve that goal. Yet, the achieving part was sort of nebulous. I had every intention to reach my goals, and sometimes I would, but more often than not the goals being set were "pie in the sky" aspirations and the plan to achieve them was never well defined. This all changed for me after reading Atomic Habits by James Clear. I changed my mindset on how to look at goal setting and switched to a focus on improving systems and not caring so much about achieving goals.
The year 2020 will forever be remembered for the pandemic and how it changed everyone's lives. For our team and how we operate, things absolutely changed and adjustments were made throughout the year to meet the challenges of Covid-19. Yet, despite the challenges with getting everyone set up to work from home, the anxiety around the economy, and staying safe and healthy, we were able to have a very successful and productive year.
So, as we reflect on the year past and look forward to 2021, here are some of the highlights of the past 12 months.
“I can’t emphasize enough the collaboration we have with Profit Power. They are a great partner to help us navigate an industry that keeps changing. The knowledge base of the Profit Power Team and their culture makes Profit Power a great company to work with.
–Tina Eick, CFO at Coldwell Banker Weir Manuel
Coldwell Banker Weir Manuel has 19 offices and over 600 sales associates located throughout Southern Michigan. They started using Profit Power in 2012 after getting feedback from other Coldwell Banker franchises on its effectiveness of Profit Power.
I remember having a conversation with John Featherston, the long time CEO of RIS Media, at a NAR Mid Year conference about fifteen years ago. I was still a new employee of LanTrax and was trying to wrap my head around the world of Real Estate Brokerages and the software solutions that serve them. I can't quite remember how it came up, but John offered some advice on how to make it in this industry which I never forgot. He said in effect that if you stick around long enough and can gain a reputation as a solid vendor that focuses on it's clients you will have long term success. Well, fifteen years later, and an ever growing list of top brokers using our solutions, proves that his insight remains true and remains a guiding principal of what we strive for at LanTrax.